List of MS Word Shortcut Keys For Windows & macOS [PDF Available]

This article is about MS Word Shortcut Keys PDF. MS Word is one of the most important and widely used applications found on the computer. Microsoft Word is a word processing application that uses MS Word for editing, formatting, and printing documents. The document can be a letter, web page, report, & so on.

MS Word Shortcut Keys

Microsoft Word is one of the most important and widely used applications. It is used by millions and is the backbone of countless organizations and businesses. Word is used to create documents of all shapes and sizes, from letters and emails to complex marketing materials and lengthy articles. Word is also used to create professional-looking resumes and to insert web pages and other digital content.

MS Word Shortcut Keys PDF will help you to work faster with the keyboard. These shortcuts will help you use the program more efficiently and improve your productivity. This list of MS Word shortcut keys perfectly works with all versions of MS Word such as MS Word 2003, MS Word 2007, MS Word 2010, MS Word 2013, MS Word 2016, MS Word 2019, and Office 365.

List of MS Word Shortcut Keys | MS Word Shortcut Keys PDF

Shortcut KeysFunctions
Ctrl+FSearch the current sheet.
Ctrl+GGo to a certain area.
Ctrl+HFind and replace.
Ctrl+IPuts italics on all cells in the highlighted section.
Ctrl+KInserts a hyperlink.
Ctrl+LOpens the Create Table dialog box.
Ctrl+RFill right. Fills the cell to the right with the contents of the selected cell. To fill more than one cell, select the source cell and press Ctrl+Shift+Right to select multiple cells. Then press Ctrl+R to fill them with the contents of the original cell.
Ctrl+HomeMove to cell A1.
Ctrl+EndMove to the last cell with the text on the worksheet.
Ctrl+Shift+POpens the drop-down menu for the point size.
Shift+InsertPastes what is stored on the clipboard.
Shift+Page UpIn a single column, highlight all cells above that are selected.
Shift+Page DownIn a single column, highlight all cells above that are selected.
Shift+HomeHighlights all text to the left of the cursor.
Shift+EndHighlights all text to the right of the cursor.
Shift+Up ArrowExtends the highlighted area up to one cell.
Shift+Down ArrowExtends the highlighted area down one cell.
Shift+Left ArrowExtends the highlighted area left one character.
F4Repeats the last action. For example, if you changed the color of the text in another cell, pressing F4 will change the text in the cell to the same color.
F5Goes to a specific cell. For example, C6.
F6Move to the next pane.
F7Spell-check selected text or document.
F8Enters Extend Mode.
F9Recalculates every workbook.
F10Activates the menu bar.
F11Creates a chart from selected data.
F12Save As option.
Alt+Shift+F2Saves the current worksheet.
Ctrl+NCreates a new workbook.
Ctrl+OOpens a workbook.
Ctrl+PPrint the current sheet.
Ctrl+3Puts italics on all cells in the highlighted section.
Ctrl+4Underlines all cells in the highlighted section.
Ctrl+5Puts a strikethrough all cells in the highlighted section.
Ctrl+6Shows or hides objects.
Ctrl+7Shows or hides the toolbar.
Shift +Right ArrowExtends the highlighted area right one character.
Ctrl+SSaves the open worksheet.
Ctrl+ZUndo the last action.
Ctrl+1Changes the format of the selected cells.
Ctrl+2Repeats the last action. For example, if you change the color of the text in another cell, pressing F4 will change the text in the cell to the same color.
Ctrl+TOpen the Create Table dialog box.
Ctrl+WCloses the current workbook.
Ctrl+XCuts all cells in the highlighted section.
Ctrl+YBold all cells in the highlighted section.
Ctrl+UUnderlines all cells in the highlighted section.
Ctrl+VPastes everything copied onto the clipboard.
F1Opens the help menu.
F2Edits the selected cell.
F3After a name is created, F3 will paste names.
Ctrl+8Toggles the outline symbols.
Ctrl+9Hides rows.
Ctrl+0Hides columns.
Ctrl+Shift+:Enters the current time.
Ctrl+;Repeat the last entry.
Ctrl+`Changes between displaying cell values or formulas in the worksheet.
Ctrl+’Copies a formula from the cell above.
Ctrl+Shift+”Copies value from the cell above.
Ctrl+-Deletes the selected column or row.
Ctrl+Shift+=Inserts a new column or row.
Ctrl+Shift+~Switches between showing Excel formulas or their values in cells.
Ctrl+Shift+!Applies comma formatting.
CTRL+Page Up Move the previous sheet between Excel worksheets in the same Excel
document
CTRL+PEnter the current date.
CTRL+ZUndo the last action
CTRL+ Page DownMove the next sheet between Excel worksheets in the same Excel document
CTRL+ TabMove between or more open Excel Files
ALT+=Create a formula to sum all of the above cells
Shift + homeGo to the first cell in the current row
CTRL + shift+!Format number in comma format
CTRL + shift+$Format number in currency format
CTRL + shift+#Format number in date format
CTRL + shift+%Format number in a percentage format
CTRL + shift+@Format number in time format
CTRL+ SPACESelect entire column
SHIFT+SPACESelect entire row
Ctrl+Shift+$Applies currency formatting.
Ctrl+Shift+#Applies date formatting.
Ctrl+Shift+%Applies percentage formatting.
Ctrl+Shift+^Applies exponential formatting.
Ctrl+Shift+*Selects the current region around the active cell.
CTRL+SHIFT+;Enter the current Time
CTRL+;Enter the current date
Shift+F3Open the Insert Function window
Shift+F5Opens Find and Replace dialog box
CTRL+ASelect all contents of the worksheets
CTRL+BBold highlighted selection
CTRL+IItalic highlighted selection
CTRL+KInsert Link
CTRL+UUnderline highlighted selection
CTRL+PBeing up the print dialog box to begin printing
CTRL+ZUndo the last action
CTRL+F9Minimize current workbook
CTRL+F10Minimize currently selected workbook
CTRL+F6Switch between open workbooks/ Windows

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Anil Moharana
Anil Moharana

He is a blogger and a perpetual learner, dedicated to turning ideas into digital realities. His insatiable curiosity drives him to continually explore the latest technologies and share his knowledge with the world through insightful blog posts.

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